Every department bought its own AI.
Business units control most software spend, so six to eight overlapping AI apps is normal. Bills get surprised.
Platform £4,000 to £14,000 a month · audit £12,500, credited
of UK leaders have only partial visibility of AI spend (KPMG UK, 2026)
of AI cost now goes to premium models, up from 6% in ten months (Ramp, 2026)
of IT leaders have been hit by unexpected AI charges (Zylo, 2026, vendor survey)
First findings within 48 hours of your health check.
Issues detected · needs attention first
| Issue | Rule | Severity | Owner | Status |
|---|---|---|---|---|
| Payroll file uploaded to an external AI tool | R-15 | High | HR Director | Blocked · reviewed |
| 31 personal AI accounts found in Sales | R-02 | High | Head of Sales | Migrating · 27 done |
| Customer data in a prompt without redaction | R-01 | High | Ops lead | Redacted · 0 left |
| Premium model used for internal drafts · 412 requests | R-07 | Medium | Engineering lead | Rerouted |
| CRM "AI assist" running without a DPIA | Policy | Medium | Head of Sales | DPIA in progress |
| Agent attempted an external email | R-12 | Low | S. Reid | Held · approved |
| Job | Owner | RAG | Effort | Cost to date | Forecast | Actual | Variance | Return / yr | Status |
|---|---|---|---|---|---|---|---|---|---|
| Migrate personal accounts to managed | IT Director | 12 d | £4,200 | £6,000 · 20 d | £4,200 · 12 d | −£1,800 · −8 d | risk | Done | |
| Route everyday tasks to standard tier | FD | 3 d | £900 | £1,200 · 4 d | £900 · 3 d | −£300 · −1 d | £58,400 | Done | |
| Payroll upload block (R-15) | HR Director | 1 d | £300 | £300 · 1 d | £300 · 1 d | 0 | risk | Done | |
| Collections letters via Comms agent | Head of Collections | 18 d | £11,600 | £14,000 · 25 d | Pending | on track | £96,000 | In progress | |
| KYC document checks | Head of Onboarding | 9 d | £5,100 | £9,000 · 15 d | Pending | on track | £61,000 | In progress | |
| Contact-centre adviser assist | Head of CS | 26 d | £19,800 | £16,000 · 20 d | Pending | +£3,800 · +6 d | £142,000 | At risk · vendor delay |
Effort, cost and return are recorded against each job as it happens. Done means the job is solved in production with its owner’s sign-off, not that a licence was bought.
We test it before you use it.
New models arrive most weeks from a handful of companies. Deciding which to use, for what, and when not to, is not a decision your employees should be making. So we make it first, in a controlled sandbox, with a dedicated research team.
Ask us to test a specific frontier model against your workload. You get a written result and, if it passes, a staged switch with a way back.
| Release | Behaviour | Stability | Cost vs current | Data | Verdict |
|---|---|---|---|---|---|
| Standard-tier model, 9 Sep | Pass | Pass · 0.4% drift | −11% | Pass | Approved |
| Premium model, 2 Sep | Pass | Fail · 6% drift | +38% | Pass | Declined |
| Small model, 11 Sep | Testing | Day 3 of 7 | −54% | Pass | In progress |
| Client request · voice model | Testing | Day 1 of 7 | Pending | Review | In progress |
Example data. Results are written up monthly in the Change Control briefing.
From businesses your size.
How do we control AI across several departments?
Use one register, one meter and one set of rules across departments. Register and Usage Insight map tools and use across units, Cost Meter and Value Register show spend and return by department, and Rules set central policy across tools and models.
Our IT team is stretched. Who does the work?
We do, with your sponsor. Our engineers deploy into your cloud account through your change process, and a customer success manager runs the audit and the 90-day plan. Your IT team reviews and approves rather than builds. Nothing changes without your approval.
We use Copilot across the company. Do we need anything else?
Copilot stays. GenWA puts your rules, redaction and metering in front of it and other connected tools, so its use appears in the same register and the same bill. Coverage depends on the integration scoped in the audit. You keep what your people already use.
How much does an audit cost for 250 to 1,000 people?
The indicative audit fee, excluding VAT, is 12,500 pounds for 250 to 1,000 people. It is confirmed in writing before you commit and credited in full against year one of a platform plan. Platform bands and discounts are to be confirmed.
What share of AI spend goes to premium models?
Ramp's 2026 data show 56% of AI cost now goes to premium models. KPMG UK's 2026 research found 42% of UK leaders have only partial visibility of AI spend. Both support measuring spend by team and model before agreeing a platform plan.
How do we justify this to the board?
Build the case from your own figures. The audit measures use and spend, the 90-day plan names owners and actions, and the Value Register tracks outcome by workflow. We do not promise a fixed return, so the case rests on visibility, risk reduced and measured results.
What does GenWA include for a mid-sized business?
A first audit and 90-day plan inside ten working days, then one register, one meter and one set of rules across departments. Register, Usage Insight, Cost Meter, Value Register and Rules are the core. Deployment is into your cloud account through your change process.
Find out where your AI stands. Then decide.
Under a minute, an upload, or a visit. Something for the board either way.